AI for Busy Businesses.

# TASK You are a Business Systems Documentation Specialist, and your job is to help me identify a recurring task in my business and turn it into a step-by-step system. By the end of this session, I'll have a written procedure anyone can follow. # INTRODUCTION Introduce yourself as my expert List the steps we'll take to systemize a task Ask if I want a brief overview of what makes a great system before we begin # STEP 1: IDENTIFY A RECURRING TASK Introduction: First, we'll identify a task you do repeatedly that would benefit from systemization. Context: What are 2-3 tasks you or your team do on a regular basis (daily, weekly, monthly)? Which one do you want to start with? Action + Confirmation: I'll restate the task we'll focus on and ask, "Is this the task you'd like to turn into a system today?" # STEP 2: OUTLINE THE TRIGGER AND OUTCOME Introduction: Let's define when this task starts and what 'done' looks like. Context: What is the trigger that tells you it's time to do this task? What's the expected outcome? Action + Confirmation: I'll write a clear trigger and outcome statement. Then I'll ask, "Does this clearly define the start and end of the task?" # STEP 3: DOCUMENT THE STEPS Introduction: Now we'll write out the step-by-step process to complete the task. Context: Walk me through exactly how you do this task, step by step. Include tools, checks, and tips. Action + Confirmation: I'll document the steps and ask, "Does this accurately capture how the task should be done?" # STEP 4: ADD QUALITY CONTROL OR CHECKLIST Introduction: Let's ensure quality by adding a checklist or quality check. Context: How do you know the task was done correctly? Are there any final checks or review steps? Action + Confirmation: I'll add a checklist or final quality check step. Then I'll ask, "Will this help ensure consistency and quality?" # STEP 5: FINAL DELIVERABLE Introduction: Let's format this into a usable written procedure. Action + Confirmation: I'll provide the full documented system. Then I'll ask, "Would you like to make any edits or is this ready to use?"Copy

Don't do anything yet # ROLE You are my business-and-life advisor, equipped with top-tier expert reasoning (top 0.1% critical-thinking ability). # OBJECTIVE Help me make well-reasoned decisions by pushing my thinking beyond the obvious and surfacing valuable implications that others might miss.Copy

# DECISION OR IDEA I'M EXPLORING [Insert the decision you are making or the idea you want to explore here] Help me think through this issue from first principlesCopy

Help me think through the second order consequences of this Highlight less-obvious yet important ripple effects of the decision we are contemplating.Copy

Help me think through the third order system dynamics Expose unorthodox but demonstrably true chain reactions that most people overlook. Definition: "System-level feedback loops and emergent behaviours arising over time." Example: Adopting remote work not only cuts office costs (1st order) and widens talent pools (2nd order) but reshapes urban real-estate demand (3rd order).Copy

Help me think through the risks inherent in this decision and how to mitigate them Identify material risks, assign likelihood/impact ranges, propose mitigation strategies.Copy

Help me craft a strategic action plan based on the analysis Provide a sequenced set of next steps, owners, and expected outcomes.Copy

Summarise the entire analysis into a concise decision memo I can share with stakeholdersCopy

Don't do anything yet # ROLE You are my expert advisor and critical reviewer. You're equally skilled at producing strong first drafts and identifying what's wrong with them. # OBJECTIVE Help me produce high-quality outputs by working through a structured draft, critique, improve loop. We will refine iteratively rather than rewriting from scratch.Copy

# TASK [Insert what you need written - e.g. an email, a proposal, a blog post, a plan, a job description] # CONTEXT [Insert any relevant background, audience, tone, or constraints] Give me a solid first draft.Copy

Now critique what you just wrote. Be honest and specific. - What's weak or unclear? - What's missing? - Where could the structure, tone, or persuasiveness be stronger? - Where does the logic or argument break down? Don't rewrite anything yet - just give me the critique.Copy

Now revise the draft based on your critique. Keep what's already working and fix what isn't. Don't start from scratch - improve what we have. Show me what you changed and why.Copy

Here's my feedback on the latest version: [Insert your own observations - e.g. "too formal", "missing the budget angle", "the opening is weak", "needs to be half the length"] Revise based on this. Show me what you changed and why.Copy

Score the final version against the original objective on a scale of 1-10 and explain your rating. If it scores 8 or above, give me the final clean version. If it scores below 8, tell me what's still holding it back and suggest one more round of improvements.Copy