Everything the Guild needs in one place: your AI policy ready to publish, the one-pager for the wall, and a glanceable read on Claude's features and where the edges sit for the Guild. Designed to be read in 10 minutes, or fed into Copilot or Claude if you want to interrogate any of it.
Short, plain and confident. It lives on your website, linked from your privacy policy. The highlighted parts are yours to fill.
How we use AI, in service of the fine food community.
For nearly forty years, the Guild of Fine Food has championed independent food and drink. Trust is the foundation of everything we do. This page sets out exactly how we use AI, for our team and for everyone we serve.
Human-led. People make every decision that matters at the Guild. AI supports our work; our team directs it, checks it and takes responsibility for it.
Secure. We use business-grade AI tools on accounts the Guild controls. Our data stays ours and is never used to train AI models.
Transparent. We are open about where AI supports our work.
Accountable. One person at the Guild owns this policy, the whole team is trained, and we review it every six months.
AI helps our team with research, drafting and administration, so more of our time goes to tasting, judging, publishing, training and the people we serve. Every tool is approved before anyone uses it, and nothing connects to our systems without a yes from our technical lead.
The personal information of our members, producers, delegates and readers stays within our own systems, handled in line with UK GDPR and our [link to privacy policy].
Every product entered into Great Taste and the World Cheese Awards is tasted, discussed and judged entirely by human experts. That is permanent. Technology helps with the paperwork, not the palate.
The judgement and recommendations in Fine Food Digest and across our publishing come from our editorial team. Where AI has played a real part in something we publish, we say so.
Ask us at [email address] and a person will answer.
One A4 page, up by the coffee machine and around the office. Add the names and print it.
Spotted something unexpected? Tell [first call] straight away and we sort it together.
Copy the prompt, paste it into Copilot or Claude with both documents underneath, and it will interview you to fill every gap. Send me the results and I'll give them a final once-over before they go live.
You are helping the Guild of Fine Food finalise two AI documents pasted below: a public AI policy for our website and a one-page version for our office walls. We run Great Taste, the World Cheese Awards and Fine Food Digest. Interview me one question at a time to fill every bracketed placeholder: the policy owner role, the technical lead, the first call for anything unexpected, the privacy policy link, and the contact email. Then ask whether any wording needs adjusting to match how the Guild speaks. When the interview is complete, return both finished documents with every placeholder resolved. Keep the structure, tone and length exactly as they are, and keep every line positive and confident. Here are the documents: [PASTE BOTH DOCUMENTS HERE]
This is the bit a lot of teams worry about and a lot of vendors overcomplicate. In plain English.
The Guild's Claude seats sit on the Team plan, the business-grade version. That changes the security picture significantly compared with free or personal accounts. Three things to know up front.
Nothing the team types into Claude on the Team plan is used to train Anthropic's models. Your prompts, files and outputs stay yours.
Anthropic holds SOC 2 Type II and ISO 27001 certifications, with encryption in transit and at rest. Their trust portal is public, so you can check it yourselves.
Your admins manage the seats, see workspace-level usage and stay in charge of who can do what. The Guild holds the keys.
So for everyday work, the team can paste in real material the same way they'd put it in a Word document on a work laptop. The Team plan does the heavy lifting on data security. Copilot on your paid accounts gives you the same standard inside the Microsoft world.
The places that stay inside your own systems are exactly the ones on the wall poster, your red list:
If a task seems to need red-list data, talk to [policy owner] first. There is usually a safe way to do it. The rest of this page is about the features, not the platform.
Start with the at-a-glance table below. Each feature has a verdict against the four-level key. Then read the feature cards for the ones that matter to you. Each card has the upside, the watch-out, and a specific verdict for the Guild.
Copy the page (or just one section) and paste it into Claude with the prompt below. Then ask things like "for the marketing team specifically, where should the edges sit?" or "which of these would you enable first?".
I'm pasting in a security report on Claude's features written for the Guild of Fine Food, the organisation behind Great Taste, the World Cheese Awards and Fine Food Digest. We work with member and producer data, pre-announcement judging results and a CRM called Allen that runs our business. We're on the Claude Team plan with paid Copilot alongside. I want you to act as an experienced AI risk advisor and help me think through how this applies to my specific work. After I paste the report, ask me one question at a time about my role and the kind of work I do, then give me a tailored "what to use freely, what to use with care, what to hold off on" recommendation for my work specifically. Here's the report: [PASTE THE REPORT CONTENT HERE]
Every feature carries one of four verdicts. Here's what each one means in practice.
Turn this on for everyone with a seat. No special caveats. Default safe under the Team plan.
Useful, but has a specific consideration, usually about who sees what or what to decide before enabling. Worth a 5-minute conversation.
Set up before anyone logs in: admins, expectations, the policy on the wall. The foundation everything else stands on.
Still maturing or more than the Guild needs right now. Revisit once the day-one value is banked.
Scan view. Detailed cards follow.
| Feature | What it does in one line | Verdict |
|---|---|---|
| Claude (chat) | Standard one-to-one conversation with Claude | GO |
| Projects | Workspaces with persistent knowledge, shareable across the team | GO |
| Artifacts | The side panel where Claude builds pages, documents and tools | GO |
| Memory | Claude remembers preferences and context across chats | GO |
| Incognito (Temporary Chat) | Nothing stored, nothing remembered, nothing in history | GO |
| Web search | Live web search inside Claude | GO |
| File uploads | PDFs, docs and spreadsheets analysed in chat | GO |
| Skills | Custom specialised behaviours Claude knows when to use | GO |
| Voice mode | Talk to Claude with your voice, get spoken or written replies | GO |
| Claude Design | Turn a brief into polished visuals, slides and one-pagers | GO |
| Connectors | Claude plugged into your inbox, calendar and other tools | CARE |
| Sharing | Share a chat or project with a colleague | CARE |
| Claude Code & Cowork | Claude builds software and works across files on a computer | CARE |
| Admin controls | Your admins govern who's on, who's admin, what's allowed | ESSENTIAL |
| Computer Use & Dispatch | Claude operates a computer like a human, even sent from your phone | HOLD |
Each card is two minutes' read. Skip what doesn't apply.
If you read nothing else, this.